| A. GGGI Website (see also sections on Data Analytics and Cookies below) |
| Subscription to GGGI Newsletter – the Round-up |
Your email address, name and organization |
GGGI Communications Unit |
Until you unsubscribe |
- Your consent
- Legitimate interest in the effective delivery of information and services to you.
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| Processing your enquiries submitted via contact form or e-mail |
Your name, phone number, e-mail address and other information you voluntarily provide. |
Relevant GGGI unit handling your enquiries |
5 years from GGGI’s response to your enquiry |
- Legitimate interest in the effective delivery of information and services to you.
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| Review/investigation of your Whistleblower report or Compliance Review request |
Your name, phone number, e-mail address, mailing address and other information you voluntarily provide. |
GGGI staff responsible for handling and conducting review/investigation.
External consultants may be assigned by GGGI to conduct investigation. |
5 years from GGGI’s response to your enquiry |
- Compliance with a legal obligation and exercise of the authority vested in GGGI under the Whistleblower Policy and Compliance Review Mechanism.
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| B. GGGI events |
- Processing your registration for meetings, conferences, seminars, workshops and events organized by GGGI
- Travel arrangements for participants
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Name, address, organization, gender, email address, phone number, dietary request and passport information (including passport number, nationality, date of birth, date of issuance and expiry of passport) |
- GGGI Administrative Services Unit
- Event management and travel management companies.
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At the latest one year after the completion of the relevant event |
- Legitimate interest in the effective delivery of information and services to you and preventing unauthorized access to GGGI events.
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| C. Recruitment |
| Processing your job application (including staff positions, consultancy, secondment, and internship) and selection of candidates. Executing and managing contract with successful candidate.
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- Personal identification information (such as name, gender, nationality, address, phone number and email address)
- Professional information (such as CV, certificates, performance assessments, and reference letters)
- Declaration relating to criminal activities and misconduct.
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GGGI units involved in recruitment, including Human Resources Office, hiring manager and selection panel. |
- Unsuccessful candidates: 2 years from inactive status
- Current staff: 10 years from end of contract
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- Performance of a contract to which you are a party or in order to take steps necessary prior to entering into a contract
- Compliance with a legal obligation and exercise of the authority vested in GGGI under Article 10(7) of the GGGI Establishment Agreement, and Staff Regulations and Staff Rules.
- Your consent for processing criminal data
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| D. Recruitment |
| Processing firm’s tender applications, tender evaluation and vendor selection.
Executing and managing contract with successful vendor. |
Personal data of tenderers and their staff, experts and subcontractors, including:
- Identification information (such as name, gender, nationality, phone number, address, email address)
- Professional information (such as CVs, experience certificate)
- Declaration relating to criminal activities
- Other information provided by the tenderers (such as registration or incorporation certificates, bank statements)
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GGGI units involved in procurement, including Procurement Office, contract manager and procurement committee. |
5 years from inactive status |
- Performance of a contract to which you are a party or in order to take steps necessary prior to entering into a contract
- Compliance with a legal obligation and exercise of the authority vested in GGGI under Article 10(7) of the GGGI Establishment Agreement, and Staff Regulations and Staff Rules.
- Your consent for processing criminal data
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| E. Grants |
| Processing grant applications, proposal evaluation and selection of grantee.
Executing and managing agreement with successful grantee. |
Personal data of applicants and their staff, experts and subcontractors, including:
- identification information (such as name, gender, nationality, phone number, address, email address)
- professional information (such as CVs, experience certificate)
- Declaration relating to criminal activities
- Other information provided by the applicants (such as registration or incorporation certificates, bank statements)
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GGGI units involved in selection process, including Procurement Office, grant manager and evaluation committee. |
5 years from inactive status |
- Performance of a contract to which you are a party or in order to take steps necessary prior to entering into a contract
- Compliance with a legal obligation and exercise of the authority vested in GGGI’s rules and procedures on selection and contracting of grantees
- Your consent for processing criminal data
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